Link each depot or company within your organisation to different accounting software using just one equipment rental software.

Some rental businesses have different companies in one depot, others have a different company in each depot, and each company uses different accounting software or different installations of the same software, being one for each company.  You want to use just one rental software installation that synchronises with all of them

 

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If you have multiple depots or companies in your group and want to use just one piece of equipment rental software that shares data across all depots, that allows cross depot rentals, etc. but each depot uses different accounting software, HireHop is now the first equipment rental software to solve the problem.

HireHop has also added various other new features, such as:

• Set up multiple accounts packages linked to different depots or virtual depots – As many hire companies operate more than one company in the same depot, or different companies at different depots, and sometimes using different accounting software for different companies or sharing some but not others, etc., HireHop has developed a simple new and unique feature to handle this complex problem.  HireHop has the ability to assign different accounting software company accounts, from Sage 50, Sage Business Cloud, QuickBooks and Xero (with more to come), to different depots or virtual depots.
• New and improved integrations with Xero and Quickbooks, including live sync functionality – this means that as soon as an invoice, PO or credit note is approved in HireHop it will appear in your accounts package instantly, and payments will come back into HireHop seamlessly. View setup pages for Xero here, and Quickbooks here.
• New accounts integrations to Sage 50 and Sage Business Cloud.
• Batch/bulk invoicing that can be forward or backdated – Available at „Home→Management→Batch Invoicing“, simply choose the jobs you wish to invoice and set the invoice status (draft, awaiting approval or approved) and the date you wish to invoice up-to. Once issued you can even email the invoices off to all the relevant clients at the click of a button.
• Early returns – a new option has been added to Jobs to ‘Allow early returns’. If this option is selected, an item will be charged up-to the date that it is checked in. For example if you have 2 items on a job for 2 weeks but Item 1 was returned after 1 week, with early returns enabled, Item 1 would be charged for 1 week and Item 2 for the full 2 weeks. If early returns is disabled, both items will be charged for the full 2 weeks.
• Part invoicing up-to a date on normal and open-ended hires – When creating an invoice simply choose the date you want the invoice up-to. The date can be the current date, in the past or in the future.
• Invoices, credit notes and purchase orders can have prefixes, and these prefixes can differ for each accounting package.
• US sales tax support – HireHop now has the ability to better utilise US sales tax, setting each depot (or virtual depot) to a default rate, with the ability to change that rate or manually enter the tax amount charged.
• Ledger correction payments when syncing – If you want to add a payment in HireHop that is not sent to the accounts software.

HireHop strives to bring your rental company more and more unique features, enabling you to streamline and speed up your admin and workflow, thus saving your business time and money.

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HireHop Equipment Rental Software is now available in even more languages and even allows you to customise each language to your own needs or even add your own.

We have even made all of the documents available in every language as well.

 

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HireHop is the most powerful rental software in the world, and is now available in the following languages :

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More essential accounting reports are now available in HireHop Equipment Rental Software to not only give you more analysis, but to also give you more control over your finances.

 

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We have now added an unapproved transactions report that lets you see all invoices, credit notes and purchase orders that have not yet been approved or are awaiting approval by an authorised user, enabling you to make sure that every invoice is issued that needs to be.

We have also replaced the invoices to be exported report with a transactions to be exported.  This gives a list of all invoices, credit notes and purchase orders that need to be exported/synchronised with your accounting software.  You also have the ability to remove transactions from the export queue, preventing them going over to your accounting software.

Invoices, credit notes and purchase orders end up in the export queue due to either a failed sync with your accounting software, or you do not have live mode selected.

 

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The supplying lists within jobs now have additional features to improve workflow, speed and efficiency.  You can even easily print off hire documents or partial quotes using only selected items or sections within the list with ease.

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For larger quotes that contain thousands of items or for larger companies with numerous jobs, loading and building quotes can take slightly longer than usual due to HireHop having to continually calculate the availability of items.  You can now suspend the availability for the job during your session while you update it in order to speed up loading.  You can also by default for example set all jobs that are lets say more than two weeks away to automatically have this calculation suspended, until you decided to switch it back on.

HireHop now enables each user to position and hide columns in the supplying list so that they can have a layout that suits them, showing the information that they want and need.

When editing labor, rental stock or labor, you can now substitute them with an alternative item more easily without effecting the quantity, pricing, etc. by clicking the padlock button part of the picklist button.

HireHop also has a new feature and new documents that enable you to create off hire documents or partial quotes.  All you need to do is select all the items or headings to be included and then print either the off hire or selected items quote, and only the items selected will appear and be tallied in the document.  Yo can even setup the document to show the not included items in a different color if you want.

 

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HireHop now allows you to have items that are being supplied in a job to be dispatched and returned on different dates to the job dates.  You can also make items chargeable for different periods to those setup in the job.  This allows you to add additional rentals to the job and charge accordingly.

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Lets say for example you have a job job from Monday to Friday.  With the new feature in HireHop you can now send some items out and make them unavailable from Wednesday to Friday.  If you want, you can also only make them chargeable from Wednesday to Thursday, or even charge them for the job hire duration, the choice is yours.

Labor items have also been enhanced.  You can set the start and finish times and dates the service is required for.  You can also have an overriding charging period for any labor services supplied within a job.  As an example, a Job is again from Monday to Friday, however you only need the labor on Monday from 8am to 8pm, to deliver and setup the rental.  The problem that HireHop can now overcome, is that the 12 hour shift is more than a standard day rate, so HireHop enables you to set the chargeable duration for that particular entry to a 1½ day rate for example, instead of a single day.

 

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Due to Brexit, and lots of customers having to ship goods in and out of their country, we have added a Job Carnet document that lists and numbers all the items in a job correctly.  Numbering is correctly calculated according to sequence and quantity.

 

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HireHop  can now produce a detailed list for an ATA carnet with numbering done in the correct format, as well as filling in weights, values, description and of course the country of origin.

The document also has a built in script that calculates the item numbers, which is a sequence that also takes into account the previous item’s quantity.

This will save you countless man hours having to manually fill out the lists, help avoid mistakes and also help avoid a carnet being rejected at the border due to a minor oversight like an incorrect numbering sequence.

HireHop Equipment Rental Software now gives you the ability to to take payments from your customers online, or even in-person and over the phone, making it easier for your customers to pay and for you to stay ahead of your finances.

 

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When sending clients an invoice document, you can include a link that when clicked, it takes your customer to a page branded with your logo, showing an invoice, the balance and all other details.  The page allows them to pay online using a credit or debit card in over 135 currencies.

Your customer can pay either the entire amount or part of the invoice. As soon as the payment has cleared, the payment appears against the invoice in HireHop and gets exported to your accounting software.

Payments can be made by the customer using any credit or debit card, as well as Google Pay, from almost every country in the world.

To use this feature, you don’t need to get an expensive credit card subscription, or special bank accounts, and there is no fixed monthly fee from the credit card company.  All you need to do is signup for a free Stripe account and subscribe to the Payments plugin in HireHop which only costs $1.40 per user each month.  There is a fixed transaction fee made by Stripe for each payment which can be found here that varies depending on which country you are based.

Once you have subscribed to Stripe, in the HireHop Settings->Company settings page, just add the Stripe public and private keys and enter them into the corresponding boxes in HireHop.

To add a payment button in your invoice documents, in each document you can add the following code (or similar):

<p style="text-align: center;">
<a name="invoice:link" style="border:1px solid #777; border-radius:4px; padding:1em; background:#DDD; cursor:pointer;">Click here to pay</a>
</p>

The above code will create a button that takes your customer to a dedicated payment page which works and display in different ways, depending on which document merge field you use. There are 4 different document merge fields that open different types of payment page :

• invoice:link – An itemised list and allows the user to set a payment amount.
• invoice:link_min – Just shows the total and allows the user to set a payment amount.
• invoice:link_full – An itemised list and the user can only pay the balance.
• invoice:link_full_min – Just shows the total and the user can only pay the balance.

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